1. Introduction
Re-Evented is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, participate in our events, or interact with our services.
Re-Evented operates as:
- Re-Evented VZW - A Belgian non-profit association (VZW) registered in Belgium
- Re-Evented Stichting - A Dutch foundation (Stichting) registered in the Netherlands
2. Information We Collect
2.1 Personal Information
We may collect the following types of personal information:
- Name and contact information (email address, phone number)
- Professional information (job title, company, LinkedIn profile)
- Event registration and participation information
- Communication preferences and marketing consent
- Website usage data and cookies
2.2 Automatically Collected Information
When you visit our website, we automatically collect:
- IP address and browser information
- Pages visited and time spent on our website
- Referring website information
- Device and operating system information
3. How We Use Your Information
We use your personal information for the following purposes:
- Event Management: To register you for events, send confirmations, and manage your participation
- Communication: To send you newsletters and relevant updates
- Community Building: To facilitate networking and community engagement
- Website Improvement: To analyze website usage and improve our services
- Legal Compliance: To comply with applicable laws and regulations
4. Legal Basis for Processing
We process your personal information based on the following legal grounds:
- Consent: When you explicitly agree to our processing of your data
- Contract Performance: To fulfill our obligations when you register for events
- Legitimate Interest: To provide and improve our services, and for community building
- Legal Obligation: To comply with applicable laws and regulations
5. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
- Event Partners: With event sponsors and partners for specific events (with your consent)
- Service Providers: With trusted third-party service providers who assist us in operating our website and services
- Legal Requirements: When required by law or to protect our rights and safety
- Community Directory: Limited information may be shared in event participant directories (with your consent)
6. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:
- Event registration data: 5 years after the event
- Marketing communications: Until you unsubscribe or withdraw consent
- Legal and compliance records: As required by applicable law
7. Your Rights
Under applicable data protection laws, you have the following rights:
- Access: Request access to your personal information
- Rectification: Request correction of inaccurate or incomplete information
- Erasure: Request deletion of your personal information
- Portability: Request transfer of your data to another organization
- Restriction: Request limitation of processing
- Objection: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw consent at any time
To exercise these rights, please contact us using the information provided below.
8. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our website. These technologies help us:
- Remember your preferences and settings
- Analyze website traffic and usage patterns
- Provide personalized content and advertisements
- Ensure website security and functionality
You can control cookie settings through your browser preferences. However, disabling certain cookies may affect website functionality.
9. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of data in transit and at rest
- Regular security assessments and updates
- Access controls and authentication measures
- Employee training on data protection
- Incident response procedures
10. International Data Transfers
As Re-Evented operates in both Belgium and the Netherlands, your personal information may be transferred between these countries. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your information.
11. Children's Privacy
Our services are not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have inadvertently collected information from a child under 16, please contact us immediately.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:
- Posting the updated policy on our website
- Sending you an email notification
- Updating the "Last updated" date at the top of this policy
We encourage you to review this Privacy Policy periodically.
13. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
You also have the right to lodge a complaint with the relevant data protection authority:
- Belgium: Autorité de protection des données
- Netherlands: Autoriteit Persoonsgegevens